Event QR code
An event QR loads the date, time and location into the calendar of whoever scans it. Instead of reading a flyer and copying the details by hand, they scan, confirm, and the event is booked with its reminder. That is the difference between someone who says "I'd like to go" and someone who gets an alert the day before.
It works for gigs, talks, fairs, classes, openings, weddings and any printed invitation. The code works without internet, because all the event details travel inside the QR itself.
Your QR code
Start typing and your QR code appears here instantly.
How it works
- 1
Enter the event name
This is what the person will see in their calendar. Make it stand on its own, weeks later and out of context.
- 2
Set the start and end
The start is required. The end is optional, but without it many calendars book one hour by default and the block looks wrong.
- 3
Add the location
Write the full address. iPhone and Android calendars recognise it and offer to open it in the map straight from the event.
- 4
Download and test
Scan the code and confirm the date, time and location appear correctly before printing the flyer.
The time zone detail
An in-person event is announced in the local time of where it happens: if the talk is at 7pm, it is 7pm for everyone attending. That is why the code is generated with the time exactly as you write it, with no time zone attached. The calendar reads it as local time, which is the right behaviour for an event with a physical address.
The trade-off shows up if the event is online and you expect people from several countries: someone in another zone will book it at 7pm their own time, which is not yours. For remote events with an international audience, use a link QR pointing to an event page where you can show the time converted per zone.
An event QR is static, and that matters
The details are encoded inside the printed QR. If the gig moves to another day or another room, the codes already handed out keep showing the old information, and the people who scanned them have the wrong date in their calendar without ever finding out.
For an event with a firm date this is not a problem, and a direct-to-calendar QR is the most convenient option: it books in two taps and does not depend on a website being up. For an event that might still move, or one with several showings, point the QR at the event page instead: you lose the instant booking, but you can fix the details without reprinting anything.
On location, one practical tip: write the full address including the city, not just the venue name. "Belgrano Hall" means nothing to the phone's map; "123 Main Street, Springfield" turns into a navigation link inside the booked event.